Office Manager

Position Responsibilities:

Constant

• Act as office receptionist answer phones and greeting walk-in traffic, proving accurate information and taking detailed messages when further follow up is needed
• Assist Public with credits and exemptions applications, assessment information and map information.
• Retrieval of real estate transfer data from Recorder's office.
• Transfer of real estate sales data- i.e. change owner and sales information on computer software files

Frequent

• Prepare sales reports on a weekly, monthly and annual basis.
• Prepare reports for the public, appraisers and realtors.

Occassional

• Contact serviceperson for supplies and maintenance for printer and copier.
• Maintain copier accounts receivable and billing of accounts.
• Assist in a variety of mass mailings.
• Take notes in the field for Assessor or Deputies during property listing or review.
• Contact Auditor and Attorney offices about errors on transfers.

Qualifications:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

Education & Experience Required:

• High School Diploma or equivalent

Additional Preferred Experience:

• 2 years clerical experience/customer service experience.
• Basic knowledge of Real Estate laws and principles.
• Basic understanding of Legal Descriptions
• Familiarly with database management applications, including but not limited to: Vanguard assessment and Tyler software.

Skills Required:

• Ability to read, analyze and interpret general business periodicals, professional journals, technical procedures or governmental regulations.
• Excellent writing skills for reports, business correspondence and procedures manuals.
• Ability to maintain positive relationships by communicating verbally and in writing openly and professionally with internal and external customers including responding to questions via phone, e-mail and in person.
• Ability to work effectively in an environment of frequent interruptions.
• Ability to sort and process data.
• Excellent attention to detail to produce accurate, professional and error free documents.
• Ability to operate within established budgetary guidelines.
• Ability to access, input, retrieve, and output information from a PC for word processing and database applications, including specialized departmental software.
• Demonstration of a high level of organization and time management skills in order to meet deadlines in a fast paced, changing work environment and respond well under stress
• Ability to work both independently and collaboratively with team members
• Ability to maintain confidentiality with sensitive information
• Proficiently operate office equipment, including computer, printer, measuring devices, digital camera, adding machine, fax machine, copy machine, and multi-line telephone

Physical Demands/Work Hours:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit, stand, and walk.  The employee frequently is required to use hands to finger, handle, or feel; reach with hands and arms; climb or balance; and stoop, kneel, crouch, or crawl. The employee must frequently lift and/or move up to 10 pounds; occasionally exert up to 20 pounds of force to move objects.  Specific vision abilities required by this job include close vision.

The visual requirement of this job is similar to those classified as machine operators, inspection, close assembly, clerical and administrative. This is a minimum standard for use with those whose work deals largely with preparing and analyzing data and figures, accounting transcription, computer terminal, extensive reading, visual inspection involving small defects, small parts, operation of machines (including inspection), using measurement devices, assembly or fabrication of parts at distances close to the eyes.

This position may require flexibility to work additional hours beyond the typical workday when needed.  This position may be required to attend classes that may be located outside of Benton County. 

THE ABOVE DECLARATIONS ARE NOT INTENDED TO BE AN “ALL-INCLUSIVE” LIST OF THE DUTIES AND RESPONSIBILITIES OF THE JOB DESCRIBED OR OF THE SKILLS AND ABILITIES REQUIRED TO PERFORM THE JOB. RATHER, THEY ARE INTENDED ONLY TO DESCRIBE THE GENERAL REQUIREMENTS OF THE JOB.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is going to be in an office setting where the noise level is usually moderate. 

Benefits:

• IPERS retirement with 6.29% employee contribution and 9.44% employer contribution
• 10 paid holidays
• Vacation time, sick time, and 2 personal days
• Opportunity to earn compensatory time
• Health Insurance as low as $180 per pay period for a family plan
• Dental insurance
• Vision Insurance
• Flex Spending
• Accident and Critical Illness Insurance
• Wellness program with opportunity to earn up to $350 in incentives
• EAP

TO APPLY:  Fill out an online application and send resume and cover letter to [email protected] or drop off all completed materials to 811 D Avenue Vinton, IA  52349.  Please note All documents are required to be considered.

*THANK YOU FOR YOUR INTEREST IN EMPLOYMENT AT BENTON COUNTY*

Return Application To

[email protected] or 811 D Avenue Vinton, IA 52349

Apply Online Printable Application

• Job Type: Full-Time
• Department: Assessor
• Salary Range: $49,000-$54,000 dependent on experience
• Posted: 7/9/24
• Expires: 7/19/24